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Annual review and renewal

Accreditation is a statement about an activity as it was assessed. Keeping it accurate means telling us when the activity changes, and confirming once a year that it has not.

The annual review

Every accredited provider completes a review each year. It is short by design, and asks you to confirm three things.

  1. The learning outcomes and delivery method have not materially changed since the activity was assessed.
  2. The learner records required by domain 3 of the Standards are still being created and retained.
  3. The accreditation mark and reference are displayed in line with the rules for display.

Where you confirm all three, the review closes and the register entry is updated with the review date. Where you cannot, the activity moves to a variation assessment instead, which looks only at what changed.

Reporting changes

Material changes are reported before the changed version is delivered, not at the next annual review. That order matters: a learner taking the changed version needs the accreditation to describe what they actually received.

Report a change through the provider portal. We confirm within five working days whether the change needs a variation assessment or can be recorded without one.

What counts as material

Material, report before deliveringNot material, record at annual review
  • Adding, removing or rewriting a learning outcome
  • Changing the delivery method, for example in person to self paced online
  • Changing the stated CPD hours
  • Removing or replacing the assessment for an outcome
  • Introducing commercial sponsorship
  • Change of the person accountable for the activity
  • Updating examples, statistics or case studies
  • Refreshing slides or layout without changing content coverage
  • Adding a delivery date or cohort
  • Changing venue
  • Changing price
  • Replacing a deliverer with another whose competence you already evidence

Renewal

An accreditation period ends on the date shown on the register. Renewal is a fresh assessment against the edition of the Standards current at the time, not a rollover, because the Standards move and the activity has usually moved too.

We contact the accountable person 90 days before the period ends. Renewing before the end date keeps the register entry continuous. Renewing after it means a gap on the register, and the mark has to come off your materials during that gap.

If you do nothing

Where an annual review is not completed within the published window, the register entry is marked as under review until the outstanding information is supplied. Where it stays outstanding, the accreditation is suspended and then withdrawn, and the register records that.

Withdrawal is not a penalty for changing a course. It is what happens when we can no longer stand behind what the register says. Telling us early avoids it.